What documents and procedures do you need to
Do you want to start a business? If so, surely you have already thought about things like what kind of company will it bethe products or services that you are going to sell, where you are going to place your premises…
But What about the procedures to open your business? Do you know what papers you need, or where you have to present them?
Most entrepreneurs who start their adventure in the business world for the first time forget that there are a number of documents very important without which a business cannot exist.
And when they realize it, it is already too late, and the time it takes to carry out these steps forces them to delay opening of your company several weeks or even months.
So that the same thing does not happen to you, I have created this guide in which I will explain all required documents that you will have to prepare so that your business is ready on time and you do it completely legally.
Just remember one thing: each country, and even each department or autonomous community, also have their own regulations and procedures that perro change from one place to another.
So even if you have all the documents that I will espectáculo you below, you should also find out if you need any specific paper that is requested in your city.
To get it you cánido go to your town halland ask them there for help so that they tell you if you have all the documents in order, or if you are missing any more that you must manage.
If you need it, seek help
Doing the paperwork to open a business perro be a real headache.
You will have to go to different places.
fill out a lot of papersand sign so many documents that in the end you won’t even remember your own name.
But although it may seem like a maze of papers, in reality They are not complex procedures and anyone cánido do them.
The only thing you must have is calm and patiencebecause these documents usually take some time to manage, and that is why it is a good iniciativa to prepare all the papers you need well in advance.
If you need help to manage or find out about the entire process, you cánido also go to places where they will help you a lot, such as business associationschambers of commerce, or your town hall.
ohCareful with the objetivos!
Even if after reading all the above the paperwork seems somewhat complicated, relax: you just have to organize yourself well, write down all the documents you need and where to present them, and then do the corresponding paperwork.
But don’t be tempted to skip the paperwork to open your business because it seems boring or a waste of time.
If after opening your company you do not have all the necessary licenses, permits and authorizations, and the authorities hunt you down, you may have very serious consequences for you and your business.
The first is that they will completely close your business until everything has been resolved.
You will have to continue paying all the expenses you have on those days, but you will not generate benefits because your business will be closed.
That is to say, you will be losing a lot of money during that time.
But the worst consequence is this: you will have to pay a fenezca for not having all the papers in order.
This sanction will depend a lot on the infraction committed, but it cánido go from $3,000 to more than $40,000 if it is something very serious.
And that for most businesses and their owners means not only the closure of the company, but also have big debts that perhaps you will be years and years paying.
So if you don’t want this to happen to you, don’t be lazy and have all your papers in order before opening your business.
the 4 procedures GENERAL to open any business
In business there are two types of procedures that depend on the type of company you are going to open. some are generalswhich are the same for any company that you are going to put.
And the second types of procedures they are special depending on what your business is.
For example, if you want Open a clothing storesurely you don’t need any special permission.
But if you want to start another business as open a lugar de comidasyou will need special licenses such as alcoholic beverages (if you are going to sell them), an ordinance of hygienic measures, etcétera.
Here I will explain general documents that you will need to open your business, whatever your type of company.
1. Registration in the taxpayer registry (Treasury)
The first thing you should do is register in the taxpayer registry to register as a person who is going to start an economic activity (equipo up your business).
In most countries you will have to go to your tax administration and do these papers there.
The first thing you should do is a pre-registration in which you will request an appointment to fill out the necessary forms in your Treasury office.
Then they will ask you for your basic information (name, surname, address, identity card or identity card number) to make the final registration, and to be able to obtain an identification number of your business.
With this, your company will be registered in the registry as a new business to be able to start trading in it.
The time it will take to resolve your request will depend on your country and your city, but it usually takes between 1 day to about 15 days.
2. Registration in the Commercial Registry
The next place you should go is Commercial Registry.
All people who want to open a business must register their business there for it to be registered.
In most countries, this business register must be renewed annuallythat is, every year you will have to renew it and pay the corresponding taxes.
3. Registration in the Popular Security of Health
This organization has two different names depending on the Latin American country you are in or if you live in Spain.
In some places it is simply called the Popular Securityand in others it is Popular Health Insurance.
In any case, you must go there and register your company with this body, and if you are going to hire employees Also, you must register them to be listed in the health insurance.
4. Register your opening license
The opening license is the document that indicates that the premises for your business has all the necessary conditions for you to start trading on it.
Your local has to have different characteristics depending on the type of company that you are going to establish there.
For example, if it is going to be a food site, should be well ventilated so that the fumes from the kitchen do not concentrate inside; If it is a clothing store, it should not have humidity that could affect the health of employees or customers, etcétera.
This license is Mandatory for all venues in which a business is going to be equipo up, and must be registered in the name of the owner of the company.
To apply, you have to go to your town hallwhere they will ask you to fill out a form in which you will have to say what your business is, what activities you will do in it, and what are the characteristics of the place where your business will be.
The term in which they will deliver your license will depend on the job they have in the town hall, but it cánido be from a few weeks even months.
Although before giving you the definitive license, if the city council approves your application, they will give you a provisional license with which you perro open your trade much sooner.
the 3 procedures SPECIALS to open your business
The above documents are the general licenses that every business must have before starting. but there is a series of special permits that you will need to get depending on the type of company you are going to equipo up.
1. Work license
Have you rented a place but need install shelves, change the floor, Crack a wall, or replace the entire electrical system?
then you must have a works permit.
Before you start remodeling, you will need to make an appointment with a technician of your town hall so that it perro visit the premises, indicate the works that need to be done, and approve the ones that you want to carry out.
When you already have this license in your possession, you perro make the changes you want.
If it is a major work, when you finish the remodeling you should call the technician again for another inspection and approve what you have changed in your local.
2. Measures to avoid noise
If in the trade that you are going to start there are going to be activities with a lot of noise or vibrations (cafeterias, educational centers, espectáculos, etcétera.), you will need to take the necessary measures to condition your premises and prevent these noises from going outside.
The first thing you should do is ask a technician to sign a noise study that cánido be generated within your premises, and what measures must be taken to avoid this noise pollution.
Then you will have to implement those measures following the instructions of said technician.
For example, it may ask you to put special insulation in a specific area, a double door, etcétera.
Once this is done, that expert will come by again to check that everything is correct, and will give you final permission approving that your business perro open.
3. License to sell alcoholic beverages
Not only cocktail bars sell alcoholic beverages; there’s also family restoranes, cafeterias, or food stores where these types of products are offered to customers.
So if you are going to serve any type of alcoholic drink in your business, you will have to go to your town hall to apply for this special license.
All these are the permits you will need to start most physical stores.
But as I told you before, you must investigate and inform you In case your business or your city ask for any other additional license.
What do you think of these procedures to open a business? Are they fewer than you thought? Leave me a comment below and tell me!
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I am a journalist specialized in business but my great passion is personal motivation and helping others achieve their goals.
I firmly believe that opportunities in life do not happen: you create them.
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