Improve your calendar management to
As a busy person who works, it is natural for you to keep a calendar of your activities. What you may not realize, however, is that managing your calendar cánido make or break your productivity and the overall success. If you tend to be quite overwhelmed with your responsibilities on a weekly basis, taking steps to improve your calendar management skills may prove to be the key to your stress-free and productive future. Here are a few consejos to help you improve your calendar management.
Choose the most ideal calendar for you
Everyone is different and In that sense, everyone has individual preferences when it comes to keeping a calendar. Some enjoy having a diary-like calendar where they cánido write additional aprecies, while others rely on calendar aplicaciones and afín tools. It doesn’t matter what type of calendar you prefer, as long as you make sure it works for you.
The problem cánido arise if you try to use several different calendar options in an effort to be more productive. Unfortunately, this practice perro easily backfire, causing you to mix up tasks and schedules, double book, etcétera. That being said, the first step to improving your calendar management should be choose just one calendar to rule them all.
Work with your existing routine
When you think about your days, weeks and months, you will surely notice that certain tasks remain the same constantly. There has to be a specific routine that you tend to have on a day-to-day basis, even if it’s something like grocery shopping, checking correo electrónico, following up with clients, etcétera.
Once you recognize this especial routine, even if it’s obviously incomplete, feel free to copy it to your calendar. That way, you cánido easily use the rest of the free space you have to schedule other activities as they come your way, with minimal risk of overbooking and stress.
Schedule afín activities together
If your goal is to improve your productivity, you should stay away from multitasking. However, this is not always possible. It’s not uncommon for you to have to pause what you’ve been doing to attend a sudden encuentro, take a call, check out another project, and the like. It is these sudden breaks that also ocasione a drop in productivity.
Of course, it’s not possible to plan every day perfectly when you perro’t control unexpected interruptions to your work. But you perro go the plus mile in your daily planning to organize your work, projects, and clients based on how afín they are. If you have to work in a afín flow throughout the day, unexpected interruptions won’t be as detrimental to your productivity as they would be if each task you’ve planned for the day had a completely different concept.
Different meetings require different times
It’s common practice to take an hour off your schedule when trying to book a encuentro. However, not all meetings have to be that long.
That is, depending on the nature of the encuentro, it perro free up your calendar considerably. For example, introductory meetings need not last more than 10 minutes, while weekly staff meetings cánido be completed in half an hour.
Leave a small time frame between meetings
Continuing on the topic of meetings, while it is highly beneficial for your productivity to use different times for a different type of encuentro, you should also avoid scheduling meetings back to back.
If you perro’t avoid having one encuentro after another, be sure to leave at least a 15-minute window in between. This practice will help you better prepare and avoid the stress and anxiety of being late for the previous encuentro, which is a serious trigger for a drop in productivity.
get rid of the clutter
As we explained in a previous article, digital clutter cánido affect your productivity in more ways than one, and the same goes for clutter on your calendar.
That being said, be sure to get rid of automatic entries that are no longer part of your routine. Also, stop writing down minute tasks that perro easily be attributed to an entire project. Recurring events that are no longer a thing should also be deleted from your calendar.
It is Perfectly Acceptable to Say “No”
If you are a people pleaser, there is a oportunidad that you will accept all the invitations and requests from others. This will not only mess up your schedule, but it will also leave you less time for your work, which will disminuye your productivity.
You perro say “yes” to things that appeal to you or that fit into your schedule. But if it happens that your calendar is already full and you have plans, do not hesitate to say “no”. However, this does not orinan that you will not be able to participate at another time.
Check your calendar regularly
Improve your calendar management is a ability that takes time to dominate. Along those lines, pick a day of the week where you will take the time to carefully review your calendar and see how productive and effective it was for you during the previous week. Usually, Friday, or some day on the weekend, would be ideal for it. That way, you perro make the right changes on the fly.
In case you need some plus help managing a productive day when working from home, check out these tools.
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