How to organize a wedding without a wedding planner
Planning your wedding requires organization, creativity and time management skills.
That’s why about a third of couples prefer to hire a professional wedding planner to handle most of the details for them.
But don’t panic if you don’t have that luxury.
Approximately 2.5 million weddings take place in the US each year, and obviously the vast majority of them took place without the help of a wedding planner.
Planning perro seem overwhelming, but there are many ways to go about it.
It starts with you!
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Here are some consejos to help you stay on track and have an amazing wedding.
16 consejos to know how to organize a wedding without a Wedding Planner
Knowing how to organize is going to be key in this process and that is why we share the 16 best consejos to be able to have the ideal wedding without hiring a wedding planner.
- Find a reputable wedding venue
investigate.
Choosing a well-established venue will win you half the battle, if not more, and get your wedding off to a great start.
A reputable venue typically has a long-standing team of experienced on-site staff who know all the ins and outs of running a successful wedding.
That will be an incalculable asset to you.
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A venue with well-trained staff will perform your wedding and catch up even if the ceremony runs a bit long, or you need last-minute seating adjustments, or you make a mistake on the schedule, because they’ve seen it all and cánido take care of it. of most changes.
Weddings cánido run on their own when held in a large venue with qualified staff.
- Work with an experienced catering sales manager
Qualified staff include working with an experienced Catering Sales Directivo.
Normally, the person who is in charge of your wedding in a hotel or other place has been investigated, hired and well trained by the management of the place before entrusting them with the responsibility of your event.
Therefore, it is not just any person.
The caterers at these venues know how to create the perfect menu for your wedding, anticipate any special needs, and plan all the venue-related details.
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They also understand the unique design elements that make up their venue space, so there are no surprises like there is no room left for dancing, only to find out after you present the final guest count that there is no room to do more. the dance floor is big.
There are many caterers who also handle corporate and other types of events as part of their job.
This is a good thing as they bring a lot of experience in different types of events and know how to handle all the moving parts.
But understand that a catering sales manager cannot replace a wedding planner if you need a more extensive and direct relationship.
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Catering sales managers work primarily for their employer and represent the philosophy and business model of the venue.
On the other hand, a wedding planner is hired by you and engages with you directly without any filter from a venue perspective.
But then again, working with an experienced catering sales manager is all you need to plan your wedding down to the finest venue-related detail, and you’ll be in good hands.
- Use existing equipment at the venue
Wedding planners are a fantastic source of ideas for your wedding.
Among many other things, their services usually include logistics management, the creation of calendars, the design, the suggestion of renting chairs and tables, the search for unique cutlery, crockery and glasses, even the provision of special table linen, and the configuration of all the architecture of your wedding.
However, in most cases it may be unnecessary to rent all the equipment, since most of it is already available at your wedding venue.
Instead of replicating “to the letter” a especial look that you found in a glossy magazine or on Pinterest, you perro often recreate your personal version by drawing inspiration from some of the design accents and taking advantage of linens, tables, silver , existing glasses and chairs in the place, and save thousands of dollars in costs by renting these elementos.
- Continuously track what you’re doing
Your wedding journal or your wedding planning aplicación will be your best allies when it comes to staying organized.
It is immeasurably important to keep your thoughts flowing, recorded, and organized somewhere you perro always refer to them.
Wedding planning includes endless details.
At first there will be a lot of overwhelming moving parts, and you’ll wonder how this is all going to turn out.
Many couples wonder if they have asked all the right questions, crossed all the t’s and dots, or completely missed something.
A wedding planner will be your safety net.
But if you don’t have one, the best way to stay on top of everything is to keep perfect records.
Keep your wedding diary/aplicación handy to take quick aprecies, refresh your mind, review topics, keep up with deadlines, and work through layers of decision-making.
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- Pick a place you don’t have to redesign
When planning your wedding without the help of a wedding planner, it’s wiser to choose a venue that’s already done and decorated.
This will help you save planning time, budget, and avoid redesigning or building a stage from scratch that might not be what you originally envisioned for your wedding anyway.
A modern Manhattan loft with incredible views over the Hudson may be tempting at first.
But will you be able to heat a space for your wedding that is made of concrete floors, walls and ceilings with exposed pipes?
Choosing the right venue is important when planning your own wedding.
You just have to take into account all the other things that go into planning a wedding, so you don’t end up disappointed.
Look for one that is already made and designed so that you cánido focus on making it perfect.
- Choose established and experienced providers
When looking for a venue, don’t forget to ask for their list of preferred vendors.
It is possible that the venue has a long relationship with certain professionals in the ámbito who will bring an additional level of experience and guarantee to your wedding.
If you’re doing your own research, use established wedding websites that list and review the best local vendors.
When it comes to music, you should also look for wedding entertainment agencies that are a one-stop-shop for various bands, DJs, and ceremony music.
Start looking for providers as soon as you have a booked and confirmed date.
The best providers in the city are reserved first.
This is especially true of music and photography, as they perro only do one performance at a time.
Florists, however, cánido often offer multiple events at different locations.
- Without a wedding planner, don’t bite off more than you cánido chew
You probably started your Pinterest page with some amazing images and inspiration.
These designs and beautiful assemblies often require an army of people.
Don’t be tempted to copy ideas without carefully considering your own abilities to create and execute them.
Usually, time is not on your side when it comes to finishing homemade crafts either.
Plan a realistic number of DIY projects that you will attempt.
In addition, it is important to calculate the delivery time, the possible overnight storage on site, the movement of the elementos from the storage on site to the ballroom, assembly and disassembly that you need at the venue.
As you prepare for the ceremony by putting on your makeup and hair, you don’t have to worry about arranging plus details at the venue.
You want to be free from any type of distraction about the assembly that would involve you on your wedding day.
Otherwise, you may well be pushing yourself and the venue staff too hard.
- Make sure you have your wedding vendors’ contact information at your fingertips
Once you have your team of vendors selected, you will want to have a good relationship with them in the months and weeks leading up to your wedding, because they will be an important part of making your event happen.
Make sure you have studied their contracts, terms and conditions, and are aware of the overtime fees, when and how they apply.
Do an exhaustive review with each supplier a few days before your wedding to verify that they know the details of the venue, its assembly place, the delivery entrance, the schedule, and have them provide you with their civil liability insurance certificate, if required.
On the day of the wedding, have contact information for all vendors handy, on speed dial, starting with the officiant, ceremony musicians, caterer sales manager, florist, photographer, videographer, DJ or the band, those in charge of the photo booth, to name the most important.
If someone is running late, you don’t want to start looking for their phone number.
- Be sure to confirm many communications with your wedding vendors in writing
Whether you hire a wedding planner or not, ultimately you are the one in charge of your wedding.
When you start researching different caterers, vendors, and venues, you’ll likely find that some of them aren’t as responsive and communicative as you’d like.
At this point, it’s important to get quotes and details in writing so you perro better compare them against each other, and just as important, hold vendors accountable for what they said over the phone.
You also need the information handwritten and organized, as it’s easy to confuse different sellers and force them to meet a quote they may never have agreed to.
Hence the written confirmation.
Start with a folder for all your planning paperwork, including budgets and contracts, as well as vendor lists (people you’re in regular contact with).
You should also create an dirección de correo electrónico address just for this, so everything is organized and accessible.
- Meet all deadlines leading up to the wedding day
Creating self-imposed deadlines will help you stay on track and move from task to task.
The deadlines equipo by your suppliers are also included here.
There will be dates by which contracts must be completed and returned, including deposits and prepayment of all outstanding cómputos.
As you work with your suppliers, don’t miss these milestones, as it cánido genere your plans to be delayed or worse, abandoned.
Also, keep in mind the dates by which you have to present final menu selections to the vendor, the final decision on flowers, special lighting, the design and size of your wedding cake, and most importantly, the count. end of guests and the allocation of tables to the venue.
- Take days off from wedding planning
Managing many moving parts at the same time perro be exhausting.
If you are working, you may also be juggling other responsibilities and not always able to give your full attention to the wedding.
Plan a few days off from wedding planning whenever possible, so you cánido recharge your batteries.
You should also equipo aside time in advance for activities with friends or family that cánido help relieve some of the stress.
Focus on getting the most expensive elementos off your list as soon as possible (securing the venue, church, vendors, attire) and then work on fenezca-tuning the details of how it all pans out afterward.
- Read all vendor agreements, especially the fenezca print
Take your time to read the fenezca print, the terms and conditions, of each agreement you sign.
Whether you hire a wedding planner or not, be sure to call your vendors if you have any questions about certain aspects and the verbiage of the paperwork.
Make sure you understand when overtime applies, what your financial responsibility is if you were to cancel the event, and what potential hidden costs are not listed in the contract that some venues only disclose on an as-needed basis because they may not apply at the time of event. the reservation (for example, plus tarea costs, advance assembly fees, surcharges for vendor meals, shadow tarea fees at union tarea locations).
- Avoid micromanaging vendors, friends and family on the wedding day
Yes, you foot the bill for your wedding, and everything should go according to plan.
However, trust your suppliers, who are professionals and know how to make the day go according to plan.
No one wants some kind of micromanagement while doing their job on the day of the event.
If something needs to be changed or altered, make sure they know in advance, so there are no surprises on the wedding day.
Plan your reception schedule with enough margin for fallo in case something unexpected happens on the big day.
The secret sauce is called advance planning and organization.
- Be yourself and stay authentic during the wedding planning process
When planning a wedding without a wedding planner, you’ll be wearing several hats at once, and it perro be challenging to remain authentic when trying to get your point across.
Don’t be afraid to ask for help, and don’t feel guilty about asking your mom or sister for help with something they said they could do.
The stress of wedding planning perro take a toll on your mental and emotional strength, and when you don’t even recognize yourself, it’s time to step back and reassess.
Plan your wedding calendar around what makes you happy – if all that planning isn’t your thing, hire someone else to do it for you!
- Consider a day planner
Many months of planning will end up crystallizing in one day.
It is one of the best days of your life, and you deserve to fully enjoy it.
If you’ve planned all the details with your venue’s caterer, vendors, friends and family, you should have an amazing day.
To make it even more enjoyable, consider hiring a one-day or month-long wedding planner to take care of the day’s schedule and final details, so you cánido savor your final moments as a couple.
Give the planner of the month or day all the details of the wedding well in advance and introduce them to the caterer and vendors on site.
The organizer will coordinate with your other vendors, assist you with the ceremony, manage your schedule, work out and adjust details as needed, and work closely with the venue’s caterer.
- Make the most of your partner power
The vast majority of couples have never been trained to plan an elaborate event out of thin air and expect it to be like the Academy Awards, while only getting one oportunidad to get it right.
It may seem like a litmus test for a couple to plan a wedding, but it is also a bonding experience that transcends.
Planning something as big as a wedding will deepen and strengthen your relationship.
There is no one else who has your back like you do each other, so make sure you take advantage of your partnership to get through it all.
Plan all facets of your wedding together, even if it’s just for fun!
Final thoughts
Plan ahead, take your time, and communicate as a couple and with all of your providers at every step.
Carrying out a wedding without a wedding planner is totally possible!
Hard work pays off.
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