How to manage and prevent interruptions in the
Interruptions are one of the biggest drains on productivity.
When something interrupts your work day, it affects productivity for a variety of reasons.
First of all, it slows down your workflow when you are in that rhythm of deep concentration and attention.
Second, any interruption has the potential to be a huge waste of time.
Let’s dive into how to manage and prevent interruptions at work.
By taking these practical steps to disminuye the likelihood of interruptions, your workday will be much smoother and less stressful.
Have a dedicated workspace
Remote work was already on the rise before the current pandemic, but since then many more businesses have moved fully en línea.
As many of us now realize, there is no need to go to an office to do our work.
But while the evidence espectáculos that remote workers feel more productive when working from home, it’s also true that life at home perro be a huge source of interruptions to your work, and you may be wondering how to handle it.
To avoid interruptions when you work from home, you need to make sure you have a dedicated workspace so that you have a clear boundary between play and work.
First of all, try not to work in the living room (where television perro distract you) or in the kitchen (where the fridge perro distract you).
Not everyone, of course, has the luxury of having a spare room that they cánido turn into a personal office.
This is especially true if you share a house or apartment with other people.
However, you perro still create a dedicated workspace in your room.
This means having a large enough desk that is clean, organized, and free of distractions (for example, don’t leave your phone on your desk if you don’t need it).
Manage your notifications
To avoid interruptions, you may want to turn off sound alerts, especially on your phone, as they are likely to immediately snap you out of a flow state.
These sound alerts will tempt you to check your phone and potentially further distract you (for example, when engaging in a long WhatsApp conversation or talking to someone on a dating aplicación).
It may help to turn off all notifications on your phone.
When your phone is away from your desk but still in view, seeing a visual alert on your periphery perro also distract you from the task at hand.
You may also find it helpful to manage alerts on your desktop or notebook computer.
While dirección de correo electrónico alerts cánido let you know about any important incoming dirección de correo electrónico, it’s unlikely you’ll need to respond right away.
The inclination to respond to every correo electrónico immediately is a major source of interruption.
Instead, try allocating certain times to check correos electrónicos or popular media accounts (whether the updates there are relevant to your work).
This could orinan checking dirección de correo electrónico or popular media only after completing a task or during a break.
Wear headphones to block out noise
Noise pollution is another major source of disruption.
In the office, noise pollution manifests itself as people talking, traffic outside, or the sound of printing.
If you work from home, distracting noises perro include housemates or neighbors.
It perro be difficult, if not impossible, to ignore all these distracting noises.
But what you cánido do is use noise-cancelling or over-ear headphones to block out the noise (as much as possible, anyway).
Of course, if you’re working in an office, you need to make sure that this is acceptable in the work culture you’re in.
Some research espectáculos that listening to music cánido improve productivity.
However, when looking at how to use music to manage interruptions at work, the key is choosing the right type of music.
Music tastes will no doubt vary widely, but it seems there are a few key factors that determine whether music is distracting or helpful, as identified by music psychologist Anneli Haake:
- musical structure: Music with a more complex structure is more distracting compared to music with a three chord structure.
- Letters: letters perro be distracting, forcing you to focus on the meaning of the words rather than whatever you’re reading (although letters in a language you don’t understand may not be distracting).
- listening habits: If you’re used to listening to music while you work, it won’t be as distracting as if you weren’t.
- The difficulty of the tasks: If a task is complex and requires serious thought and concentration, music could hinder efficiency.
- Control: If music is forced on you, it is more likely to distract you compared to music that you are free to choose from.
As you cánido see, music perro be distracting while you work, but by making the right choices about what you listen to, you perro do two important things: block out distracting external noise and help you have a better workflow.
Another important benefit of listening to music is that it cánido greatly improve your mood.
If you’re in a better mood, you’ll likely feel more motivated to do whatever it is you’re doing.
Combining these three methods won’t necessarily prevent or handle all interruptions, but it will give you the best oportunidad of long periods of uninterrupted work.
For any interruptions that do occur, it’s also important to be able to quickly get back to concentrating on your work.
This means not giving in to frustration and instead calmly acknowledge the interruption and move on.
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