10 Time Management Techniques for
Do you want to have more productive days? Then you will have to learn how time management works.
If you want to get the most out of your day, and your life in general, you will have to apply certain techniques, or habits that guarantee you the best possible use of your time, or in other words, you will have to learn about the time management.
People who have succeeded in life have the same time as you, so the only difference is the way these people spend their time, the habits they practice every day and the decisions they make.
The importance of time management:
It is said that the concept of time management arose with the management techniques of Frederick Taylor, who was looking for ways to achieve greater worker productivity.
However, in this article we will not talk about the history of administration or the foundations behind this science. Here we will focus on the importance of time management in a time where we have so many distractions, responsibilities and little concentration.
A fácil definition of time management is nothing more than the optimal use of the most important resource we have (time), in pursuit of an objective.
Benefits of proper time management:
When you manage to have one good time managementyou enjoy benefits both in your professional and personal life, since you not only develop healthy habits that favor you, but you also have more time to do what you enjoy.
Here are some of the benefits of optimal time management:
- You become a disciplined and punctual person since you know what you have to do and when you have to do it.
- You become more organized as you prioritize your activities in order to achieve your most important goals.
- Confidence in yourself is increased since you manage to meet goals that you have stipulated, which makes you feel capable.
- When you manage your time well, you cánido complete pending tasks in the shortest amount of time possible.
- It allows you to better anticipate future events.
- When you manage to meet your commitments and responsibilities, effective time management reduces stress and anxiety.
Effective techniques for time management:
Once the importance of the time management and its benefitslet’s see what techniques you cánido apply in your day to day so that you cánido be more productive, fulfill all your responsibilities and achieve your goals.
Some of these techniques are practiced by successful businessmen, who have managed to succeed in their areas of interest and stand out for the achievements they have achieved.
1. Start the day with an effective morning routine:
Successful people understand the importance of how they start the day. You perro’t expect good time management if you snooze your alarm, wake up late, don’t have time for breakfast, and rush to your first morning encuentro at work.
The first thing you should do is learn how to get up early so you have time to tackle those important tasks before starting work.
Consistency and routine are useful to start the day in the best way; Whether you exercise in the morning, meditate, plan what are the most important tasks of the day, or eat a nutritious breakfast, the way you start your day will be essential for the rest of your day.
For example Gary Vaynerchuk, successful investor and entrepreneur usually gets up at 6 in the morning every day and follows the same routine:
“I start my day consuming a good amount of information. Then I check my popular media, head to the gym for a workout, head back home to be with family before starting the day, and then get ready for the first encuentro.”
A good time management technique is to end your workday by preparing for the next day. When you end the day this way you accomplish two things; First, it helps you consolidate what you accomplished today, and second, it ensures you’ll have a productive day tomorrow doing what’s most important.
2. First, the most important:
As we just mentioned, the first thing you should do in the morning, when you get to work, is to do the most important activity that contributes the most to your goals.
Once you have the most important things ready, you perro continue with those activities that you do not like, or that represent a challenge for you.
It has been shown that willpower works like a muscle, so in the morning is when you have more reserves of it to face and solve those complex tasks.
If you leave them for the late afternoon, when you are already exhausted and with low mental power, you will surely not get good results, you will feel frustrated and you will be more tired.
3. Say no:
Perhaps one of the most effective time management techniques out there is the ability to say no. This requires that there are no ambiguities, phrases of doubt such as “I’m not sure”, either “I’ll confirm later”.
When you have the assertiveness to say no to new commitments, this allows you to commit even more to the goals you already have.
Learn to say no, it will not only increase your mood, but your productivity.
According to an investigation of the University of California showed that the more difficult it is for you to say no, the more likely you are to experience stress, tiredness, and even depression.
So if you want to be more productive you will have to say no more often.
4. Have productive blocks of time:
A good definition of time management It is the ability to differentiate between activities that are important from those that are urgent.
The vast majority of people deal with the dilemma of the urgency that refers to all those little things that you have to do first to be able to dedicate yourself to what is really important.
This becomes a problem as these urgent little things have very little impact and take away the opportunity to focus on what really adds value. When you allow yourself to be dominated by the dilemma of the urgent, you cánido spend days, and even weeks, without touching those matters that are important.
So the solution for this is to define blocks during your day where you will focus on doing what is really important. Define what your most important objectives are and allocate a space of the day, it could be four hours in the morning, to do what contributes the most value to your goals.
If you want to learn to define these activities, and achieve your goals in a different, but effective way, you cánido read the book Just one thing for Gary Keller.
5. There is no such thing as multitasking:
In the book that we have just recommended, they explain, for example, that multitasking does not exist, and that aspiring to it is not only impossible, but a waste of time.
Successful entrepreneurs understand very well that all you do is kill productivity by multitasking.
An investigation conducted by the Stanford University found that it is much more productive to do a single activity than to try to do several at the same time.
The researchers found that people who are regularly bombarded by different means of communication and information are often inattentive, unable to concentrate, or shift from one job to another as would those who complete only one activity at a time.
Well, what about when you feel like you’re good at multitasking?
You must understand that doing so reduces your efficiency and performance, and the reason why this happens is that your brain perro only focus on one thing at a time.
So when you try to do two or more activities at the same time, your brain will not have the ability to perform both successfully.
6. Maximize the use of the calendar:
While to-do lists are nice for keeping information and activities close at hand, this is not a technique of time management as effective according to Peter Bregmannauthor of the book Four Seconds.
Instead, Bregman suggests scheduling each and every task on your to-do list on a calendar and using it as a plan.
“The reason we always have unfinished elementos on our to-do lists is because those lists are the wrong tool to fuel our achievements.”
When you plan a calendar, you know that what you put there will contribute in some way to your goals. This applies to both productive time blocks and meetings, which are the spaces where a good amount of time is wasted.
7. Disconnect from correo electrónico:
Correo electrónico is a great tool if you know how to use it, otherwise it becomes a waste of time that blurs you and limits your productivity.
A study by Adobe found that the average person spends 7.4 hours per work day on correo electrónico, which means we’re always looking for and keeping an eye on messages in our inboxes.
If you want to be effective at managing time, you cánido’t be a slave to technology. Productive people only check their correo electrónico two or three times a day. Jason Jennings, author of Think Big, Act Small.
So schedule correo electrónico time on your calendar and purge it in blocks of time.
In addition, constantly checking correo electrónico also makes you less productive answering it, revealed a study from the University of British Columbia.
In one experiment, participants were divided into two groups, one group was asked to check correo electrónico three times a day, while another group was asked to check dirección de correo electrónico as often as they wanted.
The group that checked dirección de correo electrónico three times a day reduced the amount of time they spent replying to messages by 20%. They also reported feeling less stressed than before.
8. Delegate and automate:
There will be no time management if you don’t learn to delegate and automate those repetitive activities that take up most of your time.
Productive people know that they have teammates who are smart, capable, and talented in areas they don’t master. So the art of delegating these activities is key so that you cánido focus on what is important.
Additionally, they put technology to work in favor of their goals. You cánido use aplicaciones like IFTT, which allow you to “standardize” processes, giving you the freedom to focus on the most important tasks and be more efficient.
For example, you perro configure an IFTT so that every time a depósito reaches a certain price, an dirección de correo electrónico is automatically sent to a client informing them about it. This action will prevent you from constantly checking your cell phone.
There are so many other recipes you could use that will make your life easier.
9. Invest in your personal care:
Time management doesn’t matter if you don’t have health. Richard Bransonthe founder of Virgin Group is very clear about it, so much so that every day he gets up at 5 in the morning and exercises.
“I cánido definitely double my productivity if I stay in shape. This keeps my brain working well.” Branson said in an interview.
While some people like to work out before heading to the office, carving out a block of exercise time during the workday also works great.
A study from Leeds Beckett University in the UK found that employees who used gyms during the day were more productive at work.
The other important aspecto in your personal care is the quality of your sleep. Successful people like Bill Gates, Tim Cook and Arianna Huffington confess that they sleep up to seven hours a night.
Researchers at the Finnish Institute of Occupational Health in Helsinki, Finland, even found that those who don’t get enough sleep are more likely to take more sick days at work.
10. Measure days in minutes, not hours:
One last effective time management technique is to divide your day into minutes, not hours. Usually, calendars are divided into blocks of 30 or 60 minutes.
However, productive people like to be more specific and mark their commitments in shorter amounts of time, eliminating the possibility of wasting it.
Grant Cardone, in his book The golden rule of businesscounts as Allan Greenspanformer chairman of the Federal Reserve, divided his time into 15-minute segments and introduced the same concept into his calendar.
Gary Vaynerchuk He also marks his calendar in small segments:
“Every minute counts, so my schedule is planned out in seconds. And I’m not kidding: I have had, and continue to have, three and four minute meetings. You have to use every second you get in a day.”
Increase your productivity today:
We all want to have a better life, and ultimately, there is no better way to achieve this than by finding ways to do more in the short time we have, that is, by being more productive.
With a proper methodology, with good time management techniques, you perro achieve this every day. This does not orinan that you have to work more hours, or that you have to put more pressure on yourself. It means you have to work in a much smarter way.
Continue reading: How to be a good leader: 50 Consejos for leading work teams
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